MS Society of Canada – BC & Yukon Division (Tri-cities Scotiabank WALK Organizing Committee Member)

Organization Name: MS Society of Canada – BC & Yukon Division
Opportunity Title: Tri-cities Scotiabank WALK Organizing Committee Member
Category: Other Positions
Commitment: One Day / Special Event
Start Date: February 15, 2016
End Date: May 29, 2016

Email: volunteerassistant@mssociety.ca
Website: https://mssociety.ca/
Opportunity Description:

Scotiabank MS Walk Tri-cities (Port Moody) Organizing Committee Position Descriptions Purpose: The Walk Committee is responsible for successfully, planning and leading the Scotiabank MS Walk event in their community. These opportunities are idea for individuals looking to make a more substantial volunteer time commitment and who wish to enhance or share existing expertise in event or project coordination and leadership. All committee members share in the responsibility of: Championing the Walk in their community promoting the event within their network recruiting participants and event day volunteers Helping to source sponsorship (cash and in-kind donations) and prizing   Positions Available: Volunteer Coordinator Recruit event day volunteers, ensuring there are enough volunteers to fulfil all event volunteer requirements Schedule volunteers into various volunteer positions. Clearly communicating their roles, responsibilities, start/end times before event weekend Ensure that all volunteers are checked in on day of event and then directed to their area coordinator for instruction and support Monitor volunteers activities and positions during Walk weekend and reposition volunteers as needed to provide best coverage. Check in Coordinator* Become familiar with registration procedure Set up and take down check-in, money counting and tune-up areas on event day and Saturday early pledge drop-off if applicable Supervise, support and train event day check-in tent volunteers Arrange two unrelated volunteers to transport all monies received from event site to MS Society office or bank Route Coordinator* Reconfirm the route and route marshal requirements with the committee Review signage and equipment requirements with site coordinator Set up route signage and rest stops on event day Provide route marshals and rest stop volunteers direction, support and supervision on the event day Communicate with first aid and route marshals regarding participant pick-ups, and incidents on route Site Coordinator Communicate and fulfil all city site requirements with the City Event Coordinator With feedback from the committee, review and revise site set-up map based on previous year’s debrief report and current year’s requirements Confirm equipment and site signage needs with other committee members Direct loading/unloading of the moving truck Direct and support site event day volunteers in set up and tear down of site tents, tables, chairs, signage, finish line, PA system and music, etc.   Skills, Attitudes, Knowledge Required: Experience in the respective roles’ area of work is an asset Strong leadership, communication, organizational and customer service skills Proficient with computers including; email, internet searches, word, excel Self-motivated/directed and able to fulfil duties on time Must be able to do some heavy lifting (tents, tables, chairs) Training and Orientation: Role specific training will be provided for all committee members Information on all aspects of the event will be available Support documents will be provided Time Commitment: Attend monthly committee meetings* prior to the event (1 -1.5 hours) and wrap up meeting post event, dates to be determined. The committee will operate from January to May. Committee meetings and work outside committee meetings encompasses approximately 4-12 hours/month depending on role and size of event. Onsite for the event weekend, providing leadership to event day volunteers and oversight for specific area of work. Supervisory Relationships/liaison: Candidate will receive direction from, and liaise with, the Chair. Candidate will interact extensively with other organizing committee members, staff liaison, event day volunteers, participants and members of the community. Authority/Decision making: Must be comfortable making decisions and problem solving with limited supervision. Volunteer Benefits: Opportunity to work with a dedicated team of leadership volunteers, together creating a meaningful successful event. Gain valuable work experience Contribute your time and talents in an impactful way for a worthwhile cause Reference letter Check this link for more information: https://mssociety.ca/news/article/volunteer-walk-organizing-committee To apply, please submit your resume and cover letter attention to Maureen Brown, Development Coordinator at maureen.brown@mssociety.ca.